WAEC Report Writing: The Last Parents–Teachers Association (PTA) Meeting

Question: Write a report on the last Parents–Teachers Association (PTA) meeting held in your school.

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REPORT OF THE PARENTS–TEACHERS ASSOCIATION MEETING HELD AT GREAT HOPE COLLEGE

By James Adeyemi, Secretary, PTA

Introduction

The last Parents–Teachers Association (PTA) meeting of Great Hope College, Ilorin, was held on Saturday, 6th May 2023, at the school’s main hall. The meeting, which commenced at 10:00 a.m., was well attended by parents, teachers, and members of the school’s management.

Opening Session

The meeting began with an opening prayer said by the Vice-Principal (Administration). This was followed by a welcome address from the Principal, Mrs. Chinyere Obi, who appreciated the parents for their commitment to the progress of the school.

Matters Discussed

Several issues of importance were discussed during the meeting:

1. Academic Performance of Students
   The Principal presented the general academic performance report, noting improvement in Mathematics and English Language but pointing out weaknesses in Science subjects. Parents were encouraged to support their children with extra coaching.
2. Payment of School Fees
   The Treasurer reported that although most parents had paid their wards’ fees promptly, a few cases of delay were recorded. After deliberations, it was agreed that defaulters should be reminded early enough to avoid disruption of school activities.
3. School Infrastructure
   Parents commended the management for the recently renovated science laboratories. However, the need for more classroom furniture and the repair of the school’s borehole were highlighted. The PTA unanimously agreed to contribute funds towards these projects.
4. Student Discipline
   The Vice-Principal (Academics) expressed concern over cases of lateness and the use of mobile phones by students during school hours. Parents resolved to caution their wards and support the school’s disciplinary measures.
5. Upcoming Events
   The Principal informed members about the school’s cultural day scheduled for July and called for parental support in showcasing various Nigerian cultures.

Resolutions

At the end of deliberations, the following resolutions were reached:

• Parents should monitor their children’s study habits at home.
• PTA will contribute ₦500,000 for furniture and borehole repair.
• A joint disciplinary committee of parents and teachers will be established.
• Parents pledged their full support for the upcoming cultural day.

Closing

The meeting came to an end at 2:00 p.m. with a closing prayer led by a parent representative. Members departed in good spirits, satisfied with the fruitful discussions and decisions taken.

 

Examiners’ Expectations

WAEC examiners expect candidates to:

• Use a formal report style with headings (Introduction, Discussions, Resolutions, Conclusion).
• State the date, venue, and attendance clearly.
• Present the main issues discussed.
• Highlight decisions/resolutions made.
• Use clear, simple, and formal English.
• Ensure adequate length (minimum 450 words).

Tips for Students

1. Begin with when, where, and who attended the meeting.
2. Use subheadings for clarity (Matters Discussed, Resolutions, Closing).
3. Be factual — do not include personal opinions.
4. End with the time of closing and general mood of the meeting.
5. Write in a neat, orderly, and chronological sequence.