[Sender’s Address]
Hostel B, Room 12,
Great Hope Secondary School,
Ibadan, Oyo State.
23rd September, 2025.
The Principal,
Great Hope Secondary School,
Ibadan, Oyo State.
Dear Sir,
REQUEST FOR PERMISSION TO ORGANIZE A FUNDRAISING EVENT FOR A CHARITABLE CAUSE
On behalf of the members of the Press and Literary Club of this school, I humbly seek your kind permission to organize a fundraising event aimed at supporting the less privileged children in our immediate community.
Over the years, our club has been actively involved in activities that promote literacy, creativity, and social responsibility among students. During one of our outreach programmes to a nearby orphanage, we discovered that many children there live under very poor conditions. They lack basic educational materials, clothing, and even proper nutrition. This sad reality moved us deeply, and we resolved that our club could make a difference, no matter how small.
To achieve this, we plan to organize a fundraising event in the school hall on Saturday, 15th October, 2025. The event will include debates, drama, poetry recitals, and a short talk on the importance of caring for the less privileged. We also intend to invite parents, old students, and well-meaning individuals from the community who may wish to contribute to the cause. Funds raised during the event will be used to purchase books, writing materials, food items, and clothing for the orphanage.
We have already put some measures in place to ensure the success of the event. Members of our club will contribute from their pocket money, while we will also solicit voluntary donations from students and staff. In addition, the club has drawn up a detailed budget and an accountability plan to ensure transparency in handling all funds raised. At the end of the exercise, we will present a full report to your office.
Sir, we are fully aware of the need for discipline and order in carrying out this project, and we assure you that all activities will be conducted under the strict supervision of our staff adviser. We will also ensure that the school’s reputation is upheld at all times during the programme.
We believe that granting us permission to hold this fundraising event will not only encourage students to imbibe the spirit of charity but will also project the good name of the school as an institution that nurtures socially responsible individuals.
We therefore earnestly appeal for your approval to carry out this noble venture.
Thank you for your anticipated cooperation.
Yours faithfully,
(Signature)
Ngozi Chukwu
Secretary, Press and Literary Club
What Examiners Want to See
- Correct Formal Letter Format – sender’s address, date, principal’s details, salutation, subject/title, closing.
- Polite Request – tone should reflect humility and respect when addressing a school authority.
- Clear Purpose – request to organize a fundraising event stated in the opening.
- Details of the Event – nature of the programme, date, venue, participants, and objectives.
- Assurances – promises of discipline, accountability, and supervision by staff.
- Adequate Length – 450+ words, well-developed.
Tips for Students
- Always explain why the activity is important (show good reasoning).
- Provide specific details (time, date, venue, purpose) – this makes the letter realistic.
- Show responsibility and maturity by including assurances of discipline and proper conduct.
- Keep your tone formal, respectful, and persuasive.
- End by reaffirming your request and expressing gratitude.