[Sender’s Address]
No. 15, Adebayo Street,
Agbado Community,
Ogun State.
23rd September, 2025.
The Chairman,
Ijaye Local Government Council,
Ogun State.
Dear Sir,
REQUEST FOR THE REPAIR OF A BROKEN ROAD IN AGBADO COMMUNITY
I humbly write on behalf of the residents of Agbado Community to draw your attention to the deplorable condition of the main access road that links our community to the Ijaye–Abeokuta expressway. The road, which serves as the only major route for commuters, farmers, students, and traders, has become almost impassable due to years of neglect and heavy erosion.
The situation has worsened in recent months, especially during the rainy season, when the road becomes flooded and full of potholes. Vehicles break down regularly, commercial motorcycles charge exorbitant fares, and pedestrians are forced to wade through muddy water. As a result, many residents now avoid using the road altogether, thereby isolating our community from nearby towns.
The negative impact of this situation cannot be overstated. Farmers are unable to transport their produce to markets on time, leading to wastage and economic loss. School children and workers often arrive late to their destinations, and in emergencies, patients find it extremely difficult to reach hospitals in good time. Furthermore, the broken road has become a hideout for miscreants who rob unsuspecting commuters, thereby compounding the hardship of our people.
Sir, the Agbado Community Development Association has made several efforts to patch the road through communal labour and voluntary contributions, but the magnitude of the damage far exceeds our capacity. We therefore earnestly appeal to your esteemed office to come to our aid by facilitating the immediate repair and rehabilitation of the road. We believe that with the intervention of the Local Government Council, the road can be restored to a motorable state that will serve both residents and travellers.
We also wish to suggest that a proper drainage system be constructed along the road to prevent further erosion. In addition, regular maintenance after the repair will ensure that the road lasts longer and serves the people effectively.
We remain hopeful that our request will receive prompt attention. The good people of Agbado Community look forward to your kind and urgent intervention, which will greatly improve our living condition and contribute to the overall development of the local government area.
Thank you for your anticipated cooperation.
Yours faithfully,
(Signature)
Oluwaseun Adeyemi
Secretary, Agbado Community Development Association
What Examiners Want to See
- Correct Formal Letter Format – sender’s address, date, recipient’s designation, salutation (“Dear Sir/Madam”), appropriate closing (“Yours faithfully”), and full name.
- Clear Subject Line – title in capital letters or underlined to show the purpose of the letter.
- Formal Tone – polite, respectful, and free of slang.
- Logical Organization – introduction of the problem, detailed explanation, effects, request for action, and conclusion.
- Adequate Length – at least 450 words, well-developed with relevant points.
Tips for Students
- Always state the purpose of the letter early (preferably in the first paragraph).
- Avoid contractions like can’t, don’t, won’t in formal writing; use full forms (cannot, do not, will not).
- Keep sentences clear and direct. Long, confusing sentences can reduce marks.
- Always sign off with “Yours faithfully” (not “Yours sincerely”) when writing to an official whose name you don’t know personally.
- Support your request with reasons, examples, and possible solutions.
- Practice time management: allocate about 45 minutes to formal letter writing in the exam.